Meet the Scheduling Network, your fastest path from “Want to meet?” to “Booked.”

If your calendar has ever felt like a group project, you're not alone. Planning a meeting usually comes with a familiar pattern, a few messages, a few options, a few more messages, then a last minute “Wait, can you do 30 minutes later?”

If you are a Workmate user, you never have to deal with that, your Workmate handles it all for you. But that does not mean there is NO back and forth, it is simply delegated to your capable Workmate.

Today, we are excited to introduce something that doesn't just delegate the back and forth, it eliminates it entirely, especially for the meetings you schedule over and over again with the same people. It is called the Scheduling Network, and it cuts the back and forth to zero.

Introducing the Scheduling Network

The Scheduling Network helps you schedule faster with the people you meet with most. Workmate identifies the connections that show up repeatedly in your calendar, then makes it easy to invite them to join Workmate for free. Once they are in, meeting scheduling becomes the quick, sensible thing it should be.

Think of it as your go to circle for scheduling, the people you talk to every week, every month, or every time a project heats up.

• Faster scheduling with frequent collaborators: Instead of starting from scratch every time, you build a network once and enjoy the speed repeatedly.
• Less coordination fatigue: Fewer messages, fewer “What about Tuesday?” threads for everyone involved.
• Better follow through: When scheduling is easy, meetings happen sooner, and projects move forward.

Practical example: You have a weekly check in with your manager, a recurring sync with your product partner, and a monthly review with a client stakeholder. Instead of coordinating each one as if it is brand new, you invite them into your Scheduling Network. Next time you need time together, Workmate can handle it quickly, with less effort from both sides.

Book a meeting in a click with “New Meeting”

Once someone is in your Scheduling Network, scheduling time with them becomes refreshingly simple. Pick the person, click the “New Meeting” button, and you can instantly schedule a meeting in a click. No long email thread. No copy pasting availability. No “Does 2:30 still work?”

• One click scheduling: Great for quick decisions and fast moving work.
• Perfect for repeat meetings: Standups, 1:1s, working sessions, interview loops, client check ins.
• Privacy-Aware: Workmate will show you a few times that work according to both of your preferences, not your full availability.

Practical example: Your teammate pings you, “Can we talk today?” You open Workmate, select them from your Scheduling Network, hit “New Meeting,” and it is booked. You get back to work, and they get clarity quickly.

Mutual Availability in an Instant

Sometimes the hardest part of scheduling is not deciding to meet, it is finding a time that actually works. Workmate is flipping that equation on its head. Now the most work you should do is deciding when to meet. Scheduling the meeting becomes the easiest part.

• Email, Slack, or SMS - and now the UI: When someone is in your Workmate Scheduling Network, when you ask for a meeting it gets booked like magic.
• You are always in control: Don't want instant meetings? Simply toggle off Network Scheduling in your settings and Workmate will check with you first.
• Rescheduling becomes a breeze, too: Just ask Workmate to move a meeting where all participants are in your network and watch it move on your calendar with no effort!

Decide to meet. Meet.

Once you decide to meet, that is where the work should stop for everyone involved.

Ready to try it?

The Scheduling Network is for anyone who schedules meetings with the same people regularly. Invite the people you meet with most to join Workmate for free, then use “New Meeting” to schedule in a click and move on with your day.

Check out your Scheduling Network, invite your frequent collaborators, and schedule your next meeting with “New Meeting.” Your inbox will thank you.

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